This free invoice template offers a sample of guest invoice and bill format for hotels. There are 7 columns on the invoice body: room#, name, and check in, check out, #of nites, price/nite, and line total. On the invoice heading section, you can enter your own hotel/motel information, including hotel name, hotel street address, hotel city and prov., hotel country and postcode, hotel phone number and fax number, hotel toll-free number, hotel email address and web site.
Invoice date and invoice number fields are located to the right of your own hotel or motel information. When creating an invoice, make sure the invoice# (or invoice number) is unique. If you use our Invoice Manager program, the program can generate a unique invoice number automatically.
When posting transactions on the invoice form, you enter the details of the transaction on the invoice body. All the summary information, including line total, subtotal, taxes, total and total due, are calculated automatically. This free invoice template assumes all the items on the invoice body sections are taxable. This differs from many of the invoice templates available on this site, where a 'taxable' column implemented as a list of checkboxes allows you to specify whether the current item is taxable on a line by line basis.
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On the top of the invoice the form shows your company information and the big word 'INVOICE'. Following it there is a customer section located on the left (usually titled with 'Bill To' in the templates available on Uniform Software - but this type of static text can be changed easily - you can simply type in your own labels to replace the existing one.) At the right hand there are fields for 'VAT REG #', 'Tax Date', 'Invoice Number', 'Purchase Order #', 'Payment Term' and 'Due Date'. On the invoice detail section there are 4 columns inside the print area, i.e. 'Description', 'Price', 'VAT' and 'TOTAL'. Since this invoice template is designed for service business, the 'Quantity' column is fixed to '1' and located outside the print area. Another feature of this invoice template is that it allows you to specify VAT Rate for each item (again, outside the print area). If your items are always at the same vat level, you can fill in the VAT Rate column and lock this column of values.
The sample invoice template here differs from the other invoice templates available here on UniformSoft.com in that it does not use 'Product ID' or 'Item #'. Instead, if you fill in an item description on a line, it shows the line number of the current line; but if the description is not filled in, it shows nothing in the field. All this is implemented by using a simple Excel formula.
This invoice format is designed for small cosmetic clinics that offers non-surgical cosmetic service, and offers a variety of anti-aging skin rejuvenation treatments in safe experienced medical hands. The invoice template includes fields that are designed specially for this business type. For example, on the top of the invoice form you could find the fields such as 'Patient', 'Shade', 'Booked In', etc.
The sample invoice template has 6 columns, i.e. 'Product ID', 'Description', 'Tax Rate', 'Unit Price', 'Quantity', 'Line Total'. The 'Tax Category' and 'Tax Amount' columns are outside the print area. With the 'Tax Category' column you can choose the tax category for the current invoicing item from a dropdown list. It is this category that determines the tax rate that will be applied.
The 'size' column added to the general sales invoice template allows you to further detail the clothes sold, in addition to clothing item description, quantity, price per unit and total price.
This is another sample of how to modify an existing invoicing template (in this case, a VAT invoice template with 2 VAT rates) to create a new one. The original free invoice template places the 'VAT Rate' and 'VAT Amount' columns outside the print area. While the original form design leaves more spaces for writing item descriptions etc., by moving the VAT Rate and VAT Amount columns into the print area you give your customers / clients more clear figures on how everything is calculated.