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This free invoice template offers a sample of guest invoice and bill format for hotels. There are 7 columns on the invoice body: room#, name, and check in, check out, #of nites, price/nite, and line total. On the invoice heading section, you can enter your own hotel/motel information, including hotel name, hotel street address, hotel city and prov., hotel country and postcode, hotel phone number and fax number, hotel toll-free number, hotel email address and web site.

Invoice date and invoice number fields are located to the right of your own hotel or motel information. When creating an invoice, make sure the invoice# (or invoice number) is unique. If you use our Invoice Manager program, the program can generate a unique invoice number automatically.

When posting transactions on the invoice form, you enter the details of the transaction on the invoice body. All the summary information, including line total, subtotal, taxes, total and total due, are calculated automatically. This free invoice template assumes all the items on the invoice body sections are taxable. This differs from many of the invoice templates available on this site, where a 'taxable' column implemented as a list of checkboxes allows you to specify whether the current item is taxable on a line by line basis.


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Hotel Service Invoice Template - printed document

This is how hotel invoice template will look like when you open it with Microsoft Excel.

Hotel Service Invoice Template - Excel worksheet

The following version of Hotel Invoice Template should be used with Invoice Manager for Excel installed.

Hotel Service Invoice Template - Invoice Manager for Excel edition

Download Hotel Invoice Template

Quick facts

  • Template#: c7-005
  • Columns: 7


Choose the format you like and download Hotel Invoice Template for free by clicking the corresponding "Download" button. The zip packages include the simplified version for Invoice Manager (Lite).

The Excel template integrated with Invoice Manager for ExcelDownload
Hotel Invoice Template (Hotel Service Invoice Template) in PDF formatDownload
Hotel Invoice Template and database in a self-extracting zip packageDownload
Hotel Invoice Template, the Excel template (workbook) only (.xls or .xlsx)Download
The Excel template in zip packageDownload

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