Please visit an updated version of this template at Soccer Shop Invoice Template on our new web site InvoicingTemplate.com.
Soccer Shop Invoice Template is a sample invoice template designed for an imaginary soccer equipment and apparel shop that sells soccer shoes, jerseys, soccer balls, team uniforms, goalkeeper gear, soccer cleats, soccer boots, shin guards, etc. The invoice template has 16 columns on the printable invoice body. You may have different requirements even if you are running a soccer equipment and apparel store, but this billing format gives you a good sample on how to design such a form and can be used as a starting point of your own template.
The most important thing is that each of the products sold by the sample soccer shop or sample soccer store has different sizes (columns). In essence they will require 9 columns for size that will total into 1 column for the total units while keeping the different sizes available. For example a jersey has 9 sizes: 'ys', 'ym', 'yl', 'yxl', 'as', 'am', 'al', 'axl'. If an invoice has 5 in each size the total would read 45. All of the sizes will have the same product code, based on the manufacturer's models.
The 'Taxable' checkbox near the label 'SALES TAX' makes the whole invoice taxable or non-taxable. Besides that, there is a column of 'Taxable' checkbox near the product-selection buttons, with which you can make each item taxable or non-taxable.
There are 3 boxes created at the bottom of the page. They are designed for store/shop addresses, and you can also enter your website and e-mail information here. The store needs these fields to have the ability to show branch store addresses in multiple cities. All these labels are static text, meaning that you can replace them with your own text by simply unprotecting the Invoice worksheet and then typing in your own text.
The form has the following terms and conditions listed near the bottom of the form. Be sure to modify it according your own business requirements.
A customer said "We would like the invoice number to automatically show up when you create a new invoice, not when you save it. I do not want to be able to manually enter invoice numbers."
Invoice numbers are generated when you click the Save To DB button. This is necessary to keep the invoice numbers continuous.
The rules for generating invoice numbers are set on a per-database basis. That is, if all your computers share the same database (the same set of customers, products) on a local network, those computers will share the same rules for generating invoice number.
If those computers don't share the database, they can have their only rules. To set the rules, click the Settings button, and then go to the Database tab.
The default configuration of our invoicing software shows the feature of deleting an invoice. Someone may like this to be removed, since they do not allow their employees to delete information. The employees are requested to void the invoice, note on the voided invoice why and then create a new invoice with the proper information. Therefore they do not want to be able to delete invoices.
Currently the removal of the 'delete invoice' button is implemented as a hidden feature in our invoicing software. To hide/delete the 'delete invoice' button, download the following registry file and import it into your Windows registry. Updated September 2018: Starting from version 6.11, the 'Delete Invoice' is hidden by default.
By 'data list window' we refer to those windows or forms that show a group of similar data in a grid format, such as the windows opened by clicking the 'Customers' button, 'Products' button or 'Invoices' button.
To set up the columns appear on the 'Select a customer' box, click the Customers button, and then right-click the data-list area, and then choose the columns. You will like to adjust the width of the columns and width/height of the window too.
Excel Invoice Manager itself does not support PDF conversion. Since there are so many free PDF tools available, we won't implement this feature in Excel Invoice Manager. However it's a good idea to implement a feature that calls an existing PDF program to make the conversion.
If you do not enter a product style number (i.e. Product ID) for each product; when you save the invoice that product is not saved. You may notice this when you don't enter a product style number on a new invoice or while editing a saved invoice.
In the current version, Product ID, Product Description and Line Total are the 3 required fields. The program determines whether the invoice body is finished by testing these 3 columns. If Product ID or Product Description is empty, the line won't be saved. If you need to save the lines with the required fields missing, check the 'Allow incomplete line on invoice body' option on the Settings window that can be opened by clicking the Settings button on the Invoice worksheet.
Outside the print area, we have created some new columns to the right of the printable invoice which contain cost and profit. It is designed in a way that the cost total found at the bottom of those columns be the cost found on the sales report for the invoice. We also make the total profit line added onto the generated report.
A customer asked that, when you type a description of an item that we have already entered in past invoices, was there an auto-recall from the last invoice saved that would automatically bring onto the screen, price per, and item cost each from the last invoice or from the saved list.
Here is our answer:
The 'In-cell lookup' feature works for Invoice ID, Product ID and Customer ID only. And, reports are generated based on ID fields too. Currently our invoicing software does not support the in-cell lookup feature on item descriptions. One thing to note that is the invoicing program recalls product information only from the Product table. It cannot recall information from past invoices.
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Choose the format you like and download Soccer Shop Invoice Template for free by clicking the corresponding "Download" button. The zip packages include the simplified version for Invoice Manager (Lite).
|The Excel template integrated with Invoice Manager for Excel||Download|
|Soccer Shop Invoice Template (Soccer Store Billing Format) in PDF format||Download|
|Soccer Shop Invoice Template and database in a self-extracting zip package||Download|
|Soccer Shop Invoice Template, the Excel template (workbook) only (.xls or .xlsx)||Download|
|The Excel template in zip package||Download|
This free sample invoice template implements a feature that allows you to charge different tax rates based on the type of an invoicing item - for example, one tax rate for labor and another tax rate for general items (products). The type of an item can be selected from a dropdown list, the Excel formulas implemented in the template check the type, and apply correct tax rate to the current item. The template then calculates all the line totals, subtotal, tax total and grand total, all done in an automated way. You might think this type feature could be hard to find even in some complicated invoicing programs, but with Excel it is done without a line of programming code. This is another good example of how to fulfill your special business requirements by using Excel-based invoicing.
This invoice template is designed for those who publishing newsletters. On the invoice form you can detail customer billing information, as well as newsletter delivery address. On the invoice body, for each newsletter that the customer subscribes, you can detail the start date (month) and end date (month). This invoice template has 6 lines on the invoice form, leaving space on the bottom of the form for you to briefly introduce the service you provide.
Since this is a service invoice, it does not use 'Ship To' fields. Instead, it offers a group of 'Site Address' and one additional 'Job Address' field to let you detail the address the service performed. The 'Code' column on the invoice body part allows you to use simplified and standardized code to identify the server or job that is being invoiced, for example 'S01' for small plumbing jobs, 'F01' for full heating systems, 'F02' for under floor heating, and 'N01' for new high efficiency boilers, etc. The 'Description' column should be filled with a detailed description of the current item. All the computable fields are listed on the invoice body, including Materials, Labor, Subtotal, VAT, Total Including VAT, Total, Paid, and Total Due.
This is the default invoice form layout shipped with the installer program of our popular Invoice Manager program. It is suitable for many business types, as it offers both "Bill To" and "Ship To" fields, and the invoice body section allows you to details both the service provided and the goods supplied. Now this template is also featured as a free invoice template on InvoicingTemplates.com.
This is another sample invoice form that is created from general sales invoice template. There are two columns on the invoice body within the print area, 'Description' and 'Amount', both are editable. The most interesting part regarding this free invoice format is that the 'Total' section (i.e. the summary section) was moved to the heading section of the invoice form, where we usually find the 'Shipping Address'. We cannot say which layout is the better one - to put the summary on the bottom, or to put the summary on the heading - what we can say is that, this is just a different invoice format.
This free invoice form is a variant of the general sales invoice template shipped with Invoice Manager. It differs from the general sales invoice template in that it has only two columns - a 'Description' column and an 'Amount' column. The 'Amount' column on this invoice form is manually-input, i.e. it is not calculated from Quantity and Price as seen in many other invoice templates. However the subtotal and total are calculated automatically. The invoice form does not have taxes set - if you need, you can unhide Excel worksheet row 31 and row 32 to display the tax rows. Or, if you have Invoice Manager for Excel installed, and are using the version of the template for Invoice Manager, you can set up tax options on the 'Settings' window.